REQUESTING FOR PRE-AUDIT SERVICES

REQUESTING FOR

PRE-AUDIT SERVICES

About the service

It is the responsibility of the accountant to take charge both the accounting and internal control in the operation of the local government unit. Thus pre-audit services in all disbursement are maintained in the local audit system in the LGU.

Requirements

a) For cost of procurement P 50,000

and above

– Purchase request duly signed

– Certification as to availability of funds

duly received by COA

– Notice to bidders

– Abstract of bids and award

– BAC resolution duly signed

– Purchase order duly signed

– Obligation request dully filled up and signed

– Certificate of inspection and acceptance

– in addition if the project is infrastructure and undertaken by contracts

-duly notarized contract, notice of award, notice to commence to work

B) For cost of procurement below P 50,000.

– Purchase request duly signed

– Canvass & award duly filled up and signed

– Purchase order duly signed

– Obligation request duly filled up and signed

– Certificate of inspection and acceptance duly filled up and signed

c) For salaries and wages and other claims

– Obligation request dully filled up and signed

– Job order (for job services)

– Communication, authority to travel order, itinerary of travel (appendix A & B), certificate

of Appearance, tickets and other official receipts (for travel purposes)

How to avail of the services

  1. Recording of documents in the logbook
  2. Pre-audit
  3. Compute with holding tax and prepares BIR form No. 2307
  4. Forward to accountant for review.
  5. Accountant reviews document as to its completeness and certifies the voucher as to completeness of documents
  6. Log the vouchers and forward the same to the Municipal Treasurer
  7. Receive documents/voucher with issued check from MT
  8. Prepare check advice
  9. Review and sign check advice
  10. Return to treasurer’s office for signature
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