CERTIFICATION ON THE OBLIGATION REQUEST

About the service

In budgeting, the amount arising from an act of an official which binds the local government unit to the immediate or eventual payment of a definite sum of money is an obligation. Disbursements of local funds shall be made in accordance with the appropriation ordinance authorizing the annual or supplemental appropriations without the prior approval of the Sanggunian concerned.

Thus an allotment system has been adopted or introduced as a system of budget control and a way of ensuring that obligations and disbursements do not exceed appropriations as provided in the appropriation ordinance (annual and supplemental) as approved and authorized by the Sanggunian Bayan concerned. When effectively executed the system delineates the major budget execution responsibilities among the Local Chief Executive, the Department/Office/Unit heads, the Local Budget Officer, the Local Treasurer, and the Accountant.

To facilitate the certification of the Local Budget Officer on the Obligation Request, the concerned department/ Office/Unit head shall prepare and certify the Obligation Request form as to the appropriation/allotment necessary, lawful and under his/her direct supervision.

Requirements

1. For Salaries and Wages

    1. Duly signed Obligation Request on box A by the concerned

Department/Office/Unit head

    1. Approved Payroll
  1. For Claims of reimbursement of travel
    1. Duly signed Obligation request on Box A by the concerned Department Head/Office/Unit head
    2. Disbursement/Petty cash voucher
    3. Official receipts/boat tickets/etc.
    4. Appendix A & B
    5. Approved travel Order
    6. Certificate of appearance
  2. For Cash advance of Travel
    1. Duly signed Obligation request on Box A by the concerned

Department Head/Office/Unit head

    1. Appendix A
    2. Travel Order
    3. Invitation letter/communication letter
  1. For Purchase of Supplies and Materials/equipments/etc. (P50,000 and Below)
    1. Duly signed Obligation request on Box A by the concerned

Department Head/Office/Unit head

    1. BAC Resolution recommending the Procuring entity to enter into

Alternative mode of procurement (shopping)

    1. Canvass and Award at least three bonafied bidders duly signed and approved by the concerned officials
    2. duly approved purchase request
    3. duly signed and approved purchase order
    4. inspection and report
    5. warranty certificate (for equipment)
    6. Approved program of work and bill of materials/plans and specifications
    7. Disbursement voucher
  1. For purchase of supplies and materials/equipment/ etc. (Above P50,000.00)
    1. Duly signed Obligation request on Box A by the concerned

Department Head/Office/Unit head

d) Disbursement voucher

    1. BAC Resolution
    2. Abstract of Bids
    3. duly approved purchase request
    4. duly signed and approved purchase order
    5. inspection report
    6. delivery receipt
    7. Warranty certificate (for equipment)
    8. Approved program of work and bill of materials
  1. For purchase of gasoline
    1. Duly signed Obligation request on Box A by the concerned

Department Head/Office/Unit head

    1. approved purchase request
    2. Approved purchase order
    3. trip tickets
    4. consumption report
  1. For Repair and Maintenance of motor vehicle/equipments
    1. Duly signed Obligation request on Box A by the concerned

Department Head/Office/Unit head

    1. Approved purchase request
    2. Approved purchase order
    3. Canvass and Award

BUDGETING SERVICES

    1. Certificate of inspection
    2. Disbursement voucher
    3. Pre-inspection report
    4. Post inspection report
    5. Report of Waste materials

How to avail of the service

  1. Request

Submit OBR with all supporting documents and let the staff receive by signing the logbook

  1. Verification

MBO staff verify as to existence of appropriation. Record the OBR in the logbook and assign OBR no. and post in the control ledger columnar book and MS-excel file

  1. Certification

Certify Box B of OBR if appropriation is available. Return OBR unsigned to concern Office, if no more available appropriation. If no cash back up inform the concerned head of office, the OBR is laid on the table or return to concerned office. Advise them to come back once cash is available

  1. Release of OBR

Retain the 3rd copy of OBR for file and forward the documents to the Office of the Municipal Accountant

  1. Recording

Record the OBR in the Budget System and record transaction no. on the OBR form as appearing in the budget system program

  1. Review and approval

Review and approved the OBR in the Budget System

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