Archive for the ‘Accounting’ Category

SUBMISSION OF FINANCIAL STATEMENT

SUBMISSION OF

FINANCIAL STATEMENT

About the service

It is the responsibility of the Municipal Accountant to prepare and submit Financial Statement to the Commission on Audit (COA), Mayor’s Office, Budget Office and to the Sangguniang Bayan. Thus apprising the Sanggunian and other local government officials in the financial condition and operation of the LGU.

Requirements

– Paid vouchers

– Payroll

– Report of collection and deposits

How to avail of the service

  1. Receive paid vouchers from treasurer’s office
  2. Prepare journal entry voucher
  3. Approved journal entry voucher
  4. Prepare trial balance
  5. Prepare Supporting documents
  6. Review trial balance
  7. Submit financial statements

SUBMISSION OF BARANGAY FINANCIAL STATEMENT

SUBMISSION OF BARANGAY

FINANCIAL STATEMENT

About the service

It is the responsibility of the Municipal Accountant to install and maintain the internal audit system of the eight (8) barangays of the local government of Corella, Bohol and to prepare and submit the financial statement to the commission on Audit as well.

Requirements

  • For honorarium of barangay officials and purchases and travel claims)
  • Approved budget
  • canvass and award
  • Approved and paid payroll
  • official receipts/invoice
  • Vouchers
  • inspection and acceptance report
  • Purchase request
  • authority to travel,
  • Certificate of appearance
  • Itinerary of travel (appendix A & B)

How to avail of the service

  1. Receive and reviews the different reports
  2. Prepare journal entry voucher
  3. Approve journal entry voucher
  4. Prepare financial statement
  5. Prepare supporting schedules
  6. Submit reports and supporting schedule

REQUESTING FOR PRE-AUDIT SERVICES

REQUESTING FOR

PRE-AUDIT SERVICES

About the service

It is the responsibility of the accountant to take charge both the accounting and internal control in the operation of the local government unit. Thus pre-audit services in all disbursement are maintained in the local audit system in the LGU.

Requirements

a) For cost of procurement P 50,000

and above

– Purchase request duly signed

– Certification as to availability of funds

duly received by COA

– Notice to bidders

– Abstract of bids and award

– BAC resolution duly signed

– Purchase order duly signed

– Obligation request dully filled up and signed

– Certificate of inspection and acceptance

– in addition if the project is infrastructure and undertaken by contracts

-duly notarized contract, notice of award, notice to commence to work

B) For cost of procurement below P 50,000.

– Purchase request duly signed

– Canvass & award duly filled up and signed

– Purchase order duly signed

– Obligation request duly filled up and signed

– Certificate of inspection and acceptance duly filled up and signed

c) For salaries and wages and other claims

– Obligation request dully filled up and signed

– Job order (for job services)

– Communication, authority to travel order, itinerary of travel (appendix A & B), certificate

of Appearance, tickets and other official receipts (for travel purposes)

How to avail of the services

  1. Recording of documents in the logbook
  2. Pre-audit
  3. Compute with holding tax and prepares BIR form No. 2307
  4. Forward to accountant for review.
  5. Accountant reviews document as to its completeness and certifies the voucher as to completeness of documents
  6. Log the vouchers and forward the same to the Municipal Treasurer
  7. Receive documents/voucher with issued check from MT
  8. Prepare check advice
  9. Review and sign check advice
  10. Return to treasurer’s office for signature
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